Commitment to Privacy:

The State Department for Housing and Urban Development (the State Department) and the Affordable Housing Board (the Board) are committed to protecting the privacy and security of your personal information. This statement outlines the personal data that the State Department and the Board collects and processes and the associated purpose.

The Statement also indicates how you, as a data subject, can exercise your rights on your personal data.

Definitions

References to

“You”, “Your” means:

• Client/ Kenyan Citizens – the person who registers on Boma Yangu portal for purposes of applying for allocation of an affordable housing unit

1. Any supplier who has been contracted by the Affordable Housing Board and executed a supplier 
2. Employees of the Affordable Housing Board 
3. Any visitor that is a person who gains access to any Affordable Housing Board’s premises
4. Applicants for employment

“The State Department”, “The Board”, “We” or “us”, “our”, or “ours” means the State Department for Housing and Urban Development and Affordable Housing Board

Personal data means any information relating to an identified or identifiable natural person 

Sensitive personal data means data revealing your race, health status, ethnic social origin, conscience, belief, genetic data, biometric data, property details, marital status, family details including names of your children, parents, spouse or spouses, sex or your sexual orientation 

Information We Collect

We will directly and indirectly collect personal data about you insofar as is necessary to achieve the purposes outlined in this statement. Collection may be in writing, online (www.bomayangu.go.ke), via mobile USSD *832# or any other mode as may be determined by the State Department and the Board 

These data include: –

Personal Data

1. Name
2. Date of Birth
3. ID number
4. KRA PIN
5. Contact Details: – Phone number, email address, physical address, postal address, town of residence
6. Employment Details 
7. Financial Data: monthly income, latest tax returns, mobile money and SACCO statements, bank statements, pay slip documents, mortgage or loan’s outstanding balance, 
8. Current residence
9. Number of dependents
10. Wallet balance
11. Housing Preferences: – household type, 
12. Passport Photo
13. Nationality
14. Alternative contact’s full names, contacts, telephone number and email address

Sensitive Personal Data

1. Marital Status
2. Sex
3. Property details

We may also indirectly receive your data from other government agencies with a view of carrying out the purposes indicated in this policy.

Use of Information we Collect:

Personal Data

Your personal information collected will be used exclusively for the following purposes:

• To register you on Boma Yangu housing portal
• To assess your eligibility under the Affordable Housing Program.
• To verify your income and accuracy of any declared information
• To assist in arranging home financing if required.
• To communicate with you about various projects, your application status and upon allocation of a house, your payment progress.
• To process transactions related to your housing application, such as payments or refunds.
• To provide you with information or services you have requested.
• To perform data analytics to support decision-making and policy development.
• To comply with legal and regulatory obligations governing the Affordable Housing Program
• To perform our obligations under a contractual arrangement with you, for instance, payment for services rendered 

Sensitive Personal Data

• We may use your marital status and sex to provide statistics for the Affordable Housing Program

Cookies

Our site may use “cookies” to enhance your experience. Your web browser places cookies on your hard drive for record-keeping purposes and sometimes to track information about you. You can choose to set your web browser to refuse cookies or to alert you when cookies are being sent. If you do so, note that some parts of the site may not function properly.

Legal Basis for Processing of Personal Data

We will process your personal and sensitive personal data as required under the Data Protection Act and Regulations. The legal basis we will rely on are: –

• Legal obligation
• Legitimate Interest
• Statistical purpose
• Consent

Disclosure of Information:

We may share your information with third parties in connection with the purposes described in this statement, including:

• Government agencies for verification of eligibility and compliance with legal requirements governing the Affordable Housing Program.
• Financial institutions for income verification and processing of home financing, payments, and managing financial arrangements associated with your housing.
• Third party service providers who perform services on our behalf.

All third parties who receive your personal and sensitive personal data are bound by Data Processing Agreements executed between them; and us

Data Protection:

The State Department and the Board have implemented robust security measures to protect your data from unauthorized access, alteration, disclosure, or destruction. These measures are both technical and organizational and include, but are not limited to, compliance with our data protection policy, ICT policy, Data Retention and Deletion Policy and Schedule, encryption, access control procedures, and cybersecurity technologies.

We also regularly review our security policies and update them as necessary to ensure the integrity of our systems.

Retention of Information:

Your personal information will be retained only for as long as necessary to fulfill the purposes for which it was collected, as required by law, or as necessary to resolve disputes and enforce our agreements.

Your Rights:

You have the right (in the circumstances and under the conditions, and subject to the exceptions, set out in applicable law) to:

• Be informed that we are collecting personal data about you;
• Request access to your personal information and receive a copy of your personal data that we hold;
• Make corrections or deletions of your information if it is inaccurate, outdated or incomplete.
• Object to and withdraw consent to processing of your personal data. The withdrawal of your consent shall not affect the lawfulness of processing based on prior consent before its withdrawal. We may also continue to process your personal information if we have a legitimate or legal reason to do so.
• Request the restriction of processing of your personal data. 

Third-Party Links

Our Site may contain links to third-party websites. We are not responsible for the privacy practices or the content of these websites. We encourage you to review the privacy policies of any third-party websites you visit.

Children’s Privacy

Our Site is not intended for children under the age of 18. We do not knowingly collect personal information from children under 18. If we become aware that we have inadvertently received personal information from a child under 18, we will delete such information from our records

Contact Us.

Please contact our Data Protection Officer if you have any questions or concerns about how we process your personal data or if you want to exercise any of your rights in relation to your personal data; on 0722832832/0733832832 or write to us on email: info@affordablehousingboard.go.ke, or visit us at: Affordable Housing Board, Prism Towers, 23rd Floor, Nairobi

Changes to This Statement

We may update this privacy statement periodically to reflect changes in our practices or relevant laws. We will notify you of any changes by posting the new Privacy Statement on this page. Any amendment or modification to this statement will take effect from the date of notification on our Boma Yangu website.